You run the business. We handle what gets in the way.
High-level executive, administrative and operational support for established contractors, trades and business owners who have outgrown doing everything themselves.
Who
We Are
You built your business, but somewhere along the way, you became the person responsible for remembering everything—the emails, scheduling, follow-ups, vendors, paperwork, research, projects, and countless small details that quietly consume your time.
VILANE provides virtual executive support, business administration, operations, project coordination, and personal assistant services designed to take that responsibility off your plate. We don’t simply complete tasks; we take ownership. From executive calendar and inbox management to business administration, vendor coordination, research, workflow organization, project tracking, SOP development, travel planning, and personal logistics.
VILANE gives business owners the high-level support they need without the overhead of another full-time hire.
Delegate Responsabilities
NOT just tasks.
-
Protect your schedule and attention.
Calendar management and scheduling coordination
Inbox triage and correspondence
Meeting coordination and logistics
Travel planning and itinerary support
Appointments and reservations
Follow-up and next-step coordination
Business owners who have reached the point where keeping track of everything is becoming a job of its own.
Customer follow-ups, vendors, documents, recurring administrative work, research and paperwork are all important—but too much of it still depends on you remembering what needs to happen next.
We help create order around the administrative side of your business.
-
Keep important details from living in your head.
Everything from Executive Support*
Document organization
Research and information gathering
Records and recurring administrative work
Customer follow-up
Vendor communication and coordination
Administrative paperwork
Business owners who are still personally managing too much of their day.
This level of support is ideal if you need a trusted person to help you stay organized, protect your time and make sure important details don't get forgotten.
-
Keep important details from living in your head.
Everything from Business Support*
Project and task tracking
Workflow organization
SOP development and organization
Process cleanup
Coordination across people and priorities
Follow-through on defined operational responsibilities
Established businesses with more moving parts, more people and more things that need to happen at the same time.
This package is for owners who need help creating structure, keeping projects moving and making sure responsibilities don't disappear into someone's inbox.
Less administrative work & more time to focus for growing your business.
*
Less administrative work & more time to focus for growing your business. *
Who We Work With
Entrepeneurs that have outgrown doing everything themselves but don’t need to hire a full time employe. We support businesses across a range of industries, including:
Contractors & Construction Companies — scheduling, vendor coordination, paperwork, project administration, and follow-up.
Established Service Businesses — executive assistance, business administration, customer and vendor follow-up, research, and operations support.
Medical & Professional Practices — administrative coordination, scheduling, correspondence, records, and workflow support.
Property & Real Estate Businesses — vendor communication, property-related administration, scheduling, documentation, and coordination.
Hospitality & Property Management — Account payable, vendor coordination, administrative support, and operational follow-through.
Growing Small & Mid-Sized Businesses — flexible administrative and operations support for businesses that need more capacity without adding another full-time employee.